This is the constitution for Wallyford Primary School Parent Council (hereinafter referred to as “the Parent Council”). The Parent Council is set up in accordance with provisions of the Scottish Schools (Parental Involvement) Act 2006 which details the functions required of the Parent Council and which are more fully explained in the Guidance to the Act. This constitution should be interpreted in conjunction with the Act and the Guidance with the understanding that where there is a conflict it is the provision of the Act that will take precedence. Throughout this document the term Parent shall be taken to mean parent, carer or guardian.
The objectives of the Parent Council are:
a) To work in partnership with the school to create a welcoming school which is inclusive for all parents and pupils,
b) To promote partnership between the school, the pupils and the parents,
c) To develop and engage in activities which support the education and welfare of the pupils including providing or assisting in the provision of facilities to enhance education at the school,
d) To identify and represent the views of parents on the education provided by the school and other matters affecting the education and welfare of the pupils,
02 Number of Members
The membership of the Parent Council will be a minimum of 3 parents of children attending the school.
The maximum membership of the Parent Council shall be 12 parents of children attending the school.
Should a Parent Council member no longer have a child attending the school, the Parent Council member’s membership of the Parent Council shall be no longer valid from the date the child leaves the school.
03 Parent Council Membership
The membership of the Parent Council shall be made up of parents with children at the school and co-opted members. Any parent of a child at the school may volunteer to be a member of the Parent Council. All parents who have a child at the school are automatically members of the Parent Forum.
Members of the Parent Council shall be appointed at the AGM. They shall be elected for a two year term and be eligible for re-election.
Parents shall always form the majority of the Parent Council.
The Office Bearers will be Chairperson, Vice Chair, Secretary and Treasurer.
The Office Bearers will be elected by the Parent Council at the AGM.
The Head Teacher or his/her representative has a right and a duty to attend meetings of the Parent Council.
The Head Teacher attends meetings in an advisory capacity and does not have voting rights unless these are given by the Parent Council/Parent Forum.
The Parent Council may co-opt up to 2 persons to help carry out its functions. The co-opted members shall retire at the AGM but shall be eligible to be co-opted for a further term.
Each member of the Parent Council shall have one vote and resolutions shall be passed by a simple majority vote of those present. The Chairperson shall have both a deliberative and casting vote – one vote as a PC member and one vote as Chair. The Chairperson’s casting vote shall be used only in the event of a tie.
A Clerk shall be responsible for keeping accurate minutes of all meetings and shall make these available upon request to any member of the Parent Forum.
If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, the Parent Council member’s membership shall be terminated if the majority of the Parent Council members agree. Termination of membership must be confirmed in writing.
Meetings of the Parent Council shall be held at least once a term.
At all meetings of the Parent Council 3 members shall form a quorum.
All Parent Council meetings shall be open and any member of the Parent Forum may attend although they will not have voting rights.
Where a meeting is required to discuss matters on a confidential basis, this meeting will be considered closed and only members of the Parent Council, the Head Teacher and or their representative and any invited guests may attend.
05 Annual General Meetings
The Annual General Meeting (AGM) shall be held in October each year.
The notice calling the meeting shall be sent to the Parent Forum at least two weeks in advance.
The business shall include:
- Chairs Report: The work of the Parent Council.
- Treasurers Report: Approval of the accounts and appointment of Auditor.
- Discussion of matters submitted by the Parent Forum.
- Election of members to serve on the Parent Council and Office Bearers.
At all general meetings voting shall be on the basis of one vote per Parent Council member present at the meeting.
At all general meetings the quorum shall consist of 3 members.
The Parent Council or 3 members of the Parent Forum shall have the power to call an Extraordinary General Meeting.
All parents of children at the school can take part in the selection process of the Parent Council by post, email and text. Parents shall have two weeks to select their representatives.
The funds of the Parent Council shall be lodged in a bank, building society or other account in the name of the Parent Council.
Cheques shall be drawn or withdrawals made against the signatures of the Treasurer and one other named Parent Council member.
The Treasurer shall be responsible for keeping accurate records of the financial transactions of the Parent Council.
The books shall be brought to balance before the AGM and the accounts shall be reviewed by an individual appointed at the previous AGM by the Parent Forum.
The Parent Council shall be responsible for ensuring that all property/money received by/for the Parent Forum/Council shall be applied for the aims of the Parent Council.
The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council.
A report should be made to the Parent Forum at the AGM of what has been bought.
07 Changes to the Constitution
The Parent Council may change its Constitution at any time after obtaining consent from members of the Parent Forum. Any proposed changes shall be deemed accepted unless challenged by the majority of the Parent Forum. A period of two weeks shall be given to respond to any proposed changes to the Constitution.
In the event that the Parent Council ceases to exist any remaining funds should be distributed for the benefit of the children at the school and/or Local Authority as necessary.